Mon, 26 Feb 2024 11:37:49 GMT
Facility Admin Manager

Facility Admin Manager
Max Drive, Ghana

1 Year
0 - 0
Job Type
Job Shift
Job Category
Career Level
Bachelor's Degree
Total Vacancies
1 Job
Posted on
Nov 9, 2023
Last Date
Dec 9, 2023

Job Description

What You’ll Do:

Facility Maintenance

  • Plan and coordinate installations and refurbishments e.g. heat, electricity, water, etc.
  • Coordinate maintenance of all appliances
  • Manage the upkeep of equipment and supplies to meet health, safety, government and environmental standards
  • Procurement of office items especially admin and cleaning tools at best prices
  • Ensure the safety and security of facility before closing for the day
  • Ensure the office is opened early in the morning and all facilities are operating as expected
  • Inspect the buildings' structures to determine the need for repairs or renovation
  • Control activities like parking space allocation, waste disposal and building security
  • Allocate office space according to needs
  • Maintain the office and ensure that the office is clean at all times
  • Organization of company facilities and errands

Supervision Function

  • Supervise cleaning activities
  • Ensure that security men are at all times functioning at their duty posts
  • Supervise all facilities staff (custodians, cleaners, security, groundskeepers, technicians, etc.) and external contractors
  • Advising business on increasing energy efficiency and cost-effectiveness
  • Draft reports and making written recommendations
  • Planning and forecasting future needs or repairs
  • Agree and oversee contracts with providers of service(s)

Finance Function

  • Review utilities consumption and strive to minimize costs
  • Keep financial and non-financial records
  • Create and manage a facility budget (including costs for repairs and procurement)
  • Ordering of office supplies
  • Handle insurance plans and service contracts

Skills and Abilities

  • Ability to develop and maintain good working relationships
  • Ability to manage complex workload
  • Technical knowledge of building services
  • Problem Solving, Multi-tasking skills
  • Reasonable degree of Computer literacy
  • Detail oriented and organised
  • Team work
  • An ability to prioritise, plan and organise work in a busy environment
  • Commercial awareness
  • Record/book keeping skills
  • Interpersonal and communication (verbal and written) skills
  • Health Safety and Environment


  • A degree in related fields, minimum of a HND
  • Proven experience working in a similar role and knowledge in administrative or operational role
  • Demonstrated high computer literacy: particularly with programmes in Microsoft Office
  • 4 years and above work experience


  • Competitive pay amp; benefits
  • Premium Health insurance cover
  • Consistent Learning and Development

Job Specification

Job Rewards and Benefits

Max Drive

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