Director of Finance and Operations, iDE Ghana
iDE, Ghana

PURPOSE

The Director of Finance amp; Operations (DFO) plays a key role in supporting the Country Manager/Director in managing the country office operations, working across all aspects of the organization’s programs to ensure an effective and functioning framework for staff to implement project activities effectively and efficiently, supporting program directors to have an enabling framework within iDE Ghana to achieve results and mitigate risks.

As part of the Senior Management Team (SMT) it is expected that the DFO will collaborate with all Directors (People amp; Culture Director, Sama SamaMD, MERL Director, etc) to develop creative ways to solve challenges encountered during the daily implementation of project activities, including the primary responsibilities indicated below.

• Reports directly to the Ghana Country Manager/Country Director.
• As a member of the Senior Management Team, the DFO works in close collaboration with the Directors from the Water, Sanitation and Hygiene (WASH), Monitoring Evaluation Research amp; Learning, People amp; Culture, and Agricultural Program Teams.
• Direct reports include the Senior Accountant and Procurement amp; Operations Manager. Changes in direct reports are assigned by the Country Manager/Director. The possibility of additional direct reports will also be assigned by the Country Manager/Director.
• Indirect reporting relationships with the Head of Credit amp; Finance (HCF) of all Social Enterprises across WASH and Agriculture portfolios under iDE Ghana. This working relationship is based on
  deliverables outlined in periodic work plans and signed off by the Country Manager/Director
  and/or the main supervisor of the Head of Credit amp; Finance. The HCF will be expected to report to the DFO on all performance related to the deliverables in the work plan.
• This position also reports indirectly to the iDE HQ Vice President of Finance (VP) in a matrix reporting arrangement.The DFO is required to communicate and collaborate with the Regional Finance leader on a regular basis to ensure achievement of goals. The DFO annual performance review will be completed by the iDE Country Manager/Director with feedback from the iDE HQ VP of Finance.

RESPONSIBILITIES

Finance amp; Accounting

• Oversee all accounting systems, delivering accurate donor financial reports in line with donor guidelines across all iDE Ghana projects.
• Ensure in close cooperation with the Country Manager/Director and VP of Finance, that iDE’s financial policies are clearly communicated and enforced throughout iDE Ghana to ensure the highest possible integrity and policy compliance. This should be demonstrated by consistent achievement of high-quality audit reports.
• Provide the requisite coaching assistance to team members as and when needed toward meeting finance amp; operations timelines and deliverable.
• Conduct periodic internal audit and review of financial amp; internal control systems to identify weaknesses for immediate improvement in compliance with financial standards, donor rules amp; best practices for all iDE Ghana projects and social enterprises.
• Work closely with Social Enterprise Head of Finance (Agric amp; WASH) amp; HQ Finance in yearly write off of irrecoverable debts from default customers.
• Work closely with Social Enterprise MDs (Agric amp; WASH), amp; Department Heads of Credit amp; Finance to set up and manage effective control system on cash collections by Credit Officers from customers and ensuring remittances are made timely basis to the designated organization’s bank account and Mobile Money Merchant, thereby preventing any potential risk of financial misappropriation.
• Develop, plan, and facilitate finance systems transitions across all projects within iDE Ghana and its social enterprises.

Budgeting and Financial Reporting

• Lead Annual Budget preparation of all iDE Ghana programs.
• Monitor project cash flows and expenditure forecasts, and effective management of iDE Ghana unrestricted funds.
• Prepare monthly financial project reports, reviewing the attainment of targets, and assess financial amp; internal control systems, identifying and mitigating issues as well as implementing improvements as needed.

Procurement amp; Logistics

• Ensure effective coordination of country office daily operations and logistics.
• Ensure procurements are undertaken in compliance with budget allocation, laid down policies and guidelines including donor requirements to promote and justify value for money.
• Oversee the management of all office facilities (vehicles, motorbikes, repair works, office rents, working tools, equipment, furniture, etc).

Operations

• Provide

Job Rewards and Benefits