Executive Assistant
International Water Management Institute, Ghana

The International Water Management Institute (IWMI) hosts the International Crops Research Institute for the Semi-Arid Tropics (ICRISAT) in Accra, Ghana. IWMI seeks applications for the position of Executive Assistant to support the implementation of the ICRISAT-led SERVIR West Africa Phase 2 project activities. The Executive Assistant will report directly to the SERVIR West Africa Chief of Party (COP), who is posted at IWMI.

The primary responsibility of the Executive Assistant is to support the COP, and also provide support to the program management unit (PMU) (as instructed) to ensure that activity goals and objectives are accomplished, and operations run efficiently. The candidate will maintain and refine internal processes that support the program management unit, and coordinate internal and external resources to expedite the workflow; manage communication between key program personnel, consortium members and other partners, and liaise with internal and external personnel on various projects and tasks; and plan and orchestrate work to ensure the COP’s priorities are met, organizational goals are achieved, and best practices are upheld.

Duties AND Responsibilities:

• Manage professional and personal scheduling for COP, including agendas, mail, calls, travel arrangements, contact management, and other program logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the PMU
• Manage, coordinate, and arrange COP travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as drafting documents, spreadsheet creation, and maintenance of filing system and contact database
• Maintain professionalism and exercise discretion when interfacing with the partners
• Organize team communications and plan events, both internally and offsite

Requirements

MINIMUM EDUCATIONAL QUALIFICATIONS AND EXPERIENCE

• 4 years’ experience in administrative role reporting directly to upper management
• Experience overseeing budgets and expenses
• Experience developing internal processes and filing systems
• French fluency is an added advantage

KNOWLEDGE, SKILLS, AND ABILITIES:

• Superb written and verbal communication skills
• Excellent English and preferably, strong French fluency
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences

Benefits

This is a nationally recruited position and only Ghanaian nationals are encouraged to apply. The position offers a competitive salary and benefits package. The duration of the contract will be for a three-year period with the possibility of extension based on performance and availability of funds.

Applications must be submitted by 18:30 (GMT) on August 17, 2022 (Wednesday).

IWMI believes that diversity powers our innovation, contributes to our excellence, and is critical for our mission. We offer a multi-cultural, multi-color, multi-generational and multi-disciplinary working environment. We are consciously creating an inclusive organization that reflects our global character and our commitment to gender equity. We, therefore, encourage applicants from all cultures, races, ethnicities, religions, sexes, national or regional origins, ages, disability status, sexual orientations, and gender identities.

Job Rewards and Benefits